If you are looking for how to stop professional email, this article is for you.
I’m going to give you 21 examples of closing remarks that you can use to end your email while maintaining good email etiquette.
We’ll take a look at how to decide which email signature is best for your situation, as some email signatures are quite formal while others are more casual and casual.
After reading this, you’ll learn how to choose the right email ending for:
- Business and official emails
- Emails to employers during the job search
- Much more
Below are 21 professional email closing examples that can be used for both formal and informal emails.
- With respect
- Best wishes
- Best wishes
- Warm greetings
- With respect
- Warm wishes
- Thank you
- thank you
- Have a good weekend
- Have a wonderful weekend
- Talk soon
- I look forward to hearing from you
- With respect
- Sincerely
- Thank you in advance
- Thanks in advance
- Thank you for your time
- Thank you for your attention
- We are waiting for your answer
- We look forward to the conversation in the near future
- We will be glad to hear from you
For an initial business email or any email in a formal business setting, choose a more formal closing sentence from the list above.
For an ongoing conversation with an existing business contact and/or any emails in a more casual industry, choose one of the more common email closings above.
Examples of a formal/professional email closing:
- With respect
- I look forward to hearing from you
Examples of accidental email closures:
See the difference in the tone/formality of these email subscriptions?
Different email subscriptions are best for different scenarios.
So, before you choose your email closing line, consider whether your message is more informal, formal, personal, etc.
In a short while, I’ll cover everything to consider when choosing the right closing words to end your email.
The Best Email Subscriptions for Your Situation: 3 Factors
We’ve now covered several professional ways to close your email, but which one should you choose?
The ideal output for your business email will depend on three factors…
First, go through all of your email and think about what you’re asking/saying.
As mentioned in the previous section, your closing sentence of the email should be consistent with your overall message.
Are you expecting a quick response and hoping for a conversation?
Are you just giving an update?
Want to thank the recipient for something?
After choosing one of the email closings above, ask yourself if it makes sense in the context of the entire message you’ve written.
This is rule #1 for choosing the right email closing phrase.
For example…
If you’ve given the recipient an update, you can end the email by saying, “Thank you for your time.”
If you’ve asked a specific question and want an answer, then it makes more sense to choose a professional closing, such as “Looking forward to hearing from you.”
If you’ve applied for a job that you’re hoping to be considered for, one of the best professional email closings is “Thank you for your attention.”
Next, when writing any professional email, consider your industry and work environment.
This is the factor that will determine the best e-mail closure at work and when looking for a job.
You should choose a more professional closing in a formal industry (such as banking and finance or education), and write a more conventional closing in modern industries (software technology, digital marketing, startups, etc.).
For example, in a formal industry you might say “Thank you for your time” to close an email, while in a tech startup you might say “Thank you.”
Another example: “Best wishes” sounds a little more formal, while “Best regards” sounds a little more casual, but definitely sounds professional.
Finally, there is one more factor to consider:
Choose a concluding email sentence that fits the existing conversation and reflects what the other person was doing.
Closing your email can be more casual if you’re in the middle of a conversation and already know the other person (unless you know the person is very formal).
If another person uses a random line to close an email, it suggests that you can do the same.
For example, if the other person uses email closing lines like “Thank you,” then you probably don’t need a formal email ending like “Sincerely.”
Whereas your emails should be a bit more professional if you are writing to someone for the first time or if they seem quite formal in their own signatures.
Also, remember that you don’t have to start with a blank page when trying to write your professional email closings.
Just look at the tone and formality of the emails you receive and try to match that tone.
Since you’ll likely receive emails in any business setting, you can read other business correspondence to get ideas for professional-sounding closing sentences.
Consider professional emails you’ve received from colleagues in your industry, clients/clients if you have any, your boss, and others. This will help you gather more ideas about what is (and isn’t) an appropriate signature.
Include your name, company, job title, and contact information when closing your business emails
Include your name, company name and direct contact details (including phone number if applicable) in your closing email.
This ensures that the recipient of the email has multiple ways to contact you if they have questions and there is no confusion as to why you are writing and which company you represent.
This is the final step to writing a complete and professional email conclusion.
You can choose just your first name or your full name.
When you’re writing the final email line in an existing email chain, look at previous emails to see if the other person included their full name or just their first name in the final email.
For the first/cold email, include your full name, not just your first name.
Including your full name in your email signature is a bit more formal, while it’s more common to include just your first name when you’re replying to an existing email thread.
Professional Email Signature Templates:
To put it all together, let’s take a look at what a complete email signup would look like.
The following templates use some of the final email lines above in conjunction with your contact information.
Professional email signature template:
Sincerely,
James Smith
Sales Director | Company ABC
James.Smith@ABCcompany.com
555-123-4567
Be sure to check with your company about exactly what information they want you to include in your electronic signature, as they may have a company-wide policy.
And if you’re sending emails on your own behalf, such as when you’re looking for a job, you don’t need to use such complex email endings.
Instead, you can include a short caption, such as “Best Regards,” followed by your name and contact information.
Here’s a good example for job seekers:
Email Signature Template for Individuals and Job Seekers:
Best regards,
Amy Jones
amy.jones@exampleemailaddress.com
555-456-7890
You can also include your company’s physical address in your email signature if you think it’s appropriate/necessary.
This is common in any professional emails from local businesses or shops; however, for example, this is not necessary for a large corporation that primarily transacts online.
It won’t come in handy when looking for a job, either.
One last tip for writing a professional email: proofread everything
After you write your business email, always read the message completely before you hit send.
Whether you’re emailing clients or colleagues as part of your job, or you’re applying for new positions and trying to get a job, a mistake or typo in your emails can lead to the wrong message, so it’s always a good idea to double-check every business email. email for errors.
Be especially careful to spell the other person’s name correctly at the beginning of your email.
In general, the beginning of your professional email and the formal closing are important parts of a business email. They are both prominent and rarely missed.
Conclusion: How to finish your email professionally
If you follow the tips above, you’ll have a great, professional-sounding email closing line.
The right caption enhances your message and ensures that you leave a positive impression on the reader.
Fortunately, you have many examples of professional email endings in the article above.
Take your time and think about which professional email closing is best for your situation in light of the overall message you’re trying to convey and your industry.
Not taking the time to think about how to stop business emails can make your message look too casual or unprofessional and can leave a bad impression, so it’s always worth thinking about.
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