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Why LMS migration should be automated

Why LMS migration should be automated

Over the past couple of decades, the explosion in online learning has brought with it unprecedented innovations that have completely changed the landscape of higher education. However, as we have seen this surge of edtech innovation around the world and the real challenges being addressed by powerful technology, it is important to note that some big challenges still exist.

For example, until recently, one of the biggest challenges facing both administrators and faculty was the migration of the learning management system (LMS). When institutions had to move to a new LMS, they were often delayed, doing so in the same way as they had done for more than 20 years – manually. This meant moving one course or using mass migration tools that required significant manual cleaning. It wasn’t hard. It was not automated. And this, of course, was not due to technology.

If your institution is planning to move to a new LMS soon, you will no doubt consider all possible options to move the content of your course from the old system to the new one. You’re probably also thinking about getting it done quickly, with minimal hassle for your stakeholders, and it’s all within budget. This is a difficult task, but it is possible.

Problem with manual LMS course migration

In the past, institutions migrating to the new LMS have been limited to a few options – all of which have been implemented manually:

  1. Tools of mass migration not as effective as the institutions believe. They can leave much of the course content fragmented, requiring manual cleaning. And although they are often sold as an “automated solution,” faculty and staff soon find that their courses require extensive manual intervention.
  2. Mannual copying and pasting under the guidance of faculty and staff requires significant time investment and quickly affects everyone involved. This often begins with the notion that teachers can clear and update their courses when they transfer them to a new LMS. While in theory this sounds great, the reality is that just transferring one course can take tens of hours.
  3. Firms with white gloves it’s just outsourcing services that manually copy and paste old course content into a new LMS. Although teachers and staff can get rid of hard work, the process is still done manually, which means it is just as time consuming and prone to human error as the two previous options. However, it is much more expensive than both.

Each of the above approaches is built on a manual process. Unfortunately, manual migration is usually slow, error-prone, unpleasant for most stakeholders, and expensive. This last sore point often comes as a particularly bitter surprise when institutions find that they need to maintain their legacy LMS and work until they move their latest course to a new platform. This means paying for two LMS platforms simultaneously for an indefinite period of time.

Why is an automated solution better?

Recognizing the need for a truly automated service to transfer LMS content, our team is in Solutions K16 formed System transfer. Using the latest technology to transfer course content in real time, our automated service supports all types of content – grades, assignments, grade books, applications, files – and matches one-on-one with your new LMS to ensure complete and clean transfer.

We work with hundreds of agencies across the country, providing a reliable alternative to manual processes and eliminating many of the problems that arise from traditional migration. K16 Solutions averages about 6,000 error-free migration courses per week per institution for 60-90 days for each project.

Mohawk College
20,000 courses transferred from SystemMigration
Project duration: 10 days

“K16’s automated SystemMigration service has saved a huge amount of work for faculty, eliminating the need for them to reconfigure and reformat their courses, content, quizzes and other course materials. The consistency of the data and files that were transferred helped the Teaching and Learning Center team to inform, train and guide faculty and staff on the new platform. ”

-Sebert Adamson, Dean of Continuing Education and Academic Quality

South Carolina Medical University
1000 courses transferred from SystemMigration

“We knew the end was inevitable. We are small but powerful, but we are also human. We couldn’t make each piece alone. Fortunately, we were able to use K16 solutions from our LMS provider, D2L ”.

-Melissa Hortman, Director of Learning Technology.

With our automated solution, teachers can quickly return to teaching the same course in their brand new LMS without worrying about migrating, matching or replacing content. And students can now have a continuous online experience from class to class. No group needs to worry about inconsistencies in teaching or learning on two separate LMS platforms.

Read the following case study to learn how the University of Goodwin – an institution with limited staff and resources – has successfully transitioned course content through our innovative automated approach.

Read the full study here.

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